Terms and Conditions - Ottawa Podcasts

Last Updated: April 16, 2026

These terms govern the use of Ottawa Podcasts' studio and services.

These Terms and Conditions ("Agreement") govern the relationship between Ottawa Podcasts ("Company," "we," "us," or "our") and the individual or entity ("Client," "you," or "your") accessing our studio services, website, online booking, and production offerings. By booking a session or using our services, you agree to be bound by these terms.

By checking the box at checkout and booking a session, the Client agrees to this Agreement on behalf of themselves and any guests, participants, or other individuals the Client brings into the studio (collectively, "Guests"). The Client is responsible for ensuring their Guests are made aware of, understand, and comply with these Terms and Conditions, including the studio rules and liability limitations, and the Client remains responsible for the conduct of their Guests during the session.

Ottawa Podcasts provides professional video and audio recording services, including but not limited to:

• Trust Builder Sessions: Solo format recordings using AI-curated prompts.
• Conversation Sessions: Two-person interview-style recordings.
• Roundtable Sessions: Group recordings for 2-4 participants.
• Post-Production: Professional editing and delivery of digital content.

• Reservations: All sessions must be booked in advance via our official booking system.
• Fees: Client agrees to pay the fees associated with the selected service package at the time of booking or as otherwise invoiced.
• Turnaround Time: While we aim for a 48-hour delivery for edited content, this is an estimate and not a legal guarantee. High-volume periods or technical complexities may extend delivery times.

• Conduct: Clients and their guests are expected to behave professionally. We reserve the right to terminate a session immediately without refund if conduct is deemed unsafe, inappropriate, or damaging to the studio.
• Equipment: Clients are responsible for any damage caused to Company equipment or property by the Client or their guests due to negligence or misuse.
• Liability Waiver: Use of the studio facilities is at the Client’s own risk. Ottawa Podcasts is not liable for any personal injury, loss, or damage to personal property occurring on the premises, except in cases of gross negligence by the Company.

• Client Content: The Client retains all rights to the underlying intellectual property of their speech, brand, and proprietary information shared during the recording.
• Work Product: Upon full payment of all fees, Ottawa Podcasts grants the Client a perpetual, royalty-free, worldwide license to use, distribute, and display the edited content for their business purposes.
• Marketing Release: Unless otherwise agreed in writing, the Client grants Ottawa Podcasts the right to use snippets of the recorded content (behind-the-scenes footage or final edits) for the Company’s own promotional and portfolio purposes.
• Raw Files: Ottawa Podcasts is not obligated to provide raw, unedited footage or audio files unless specifically outlined in a separate service agreement.

For "Trust Builder Sessions" or other services utilizing AI-curated questions:

• The questions provided are generated by artificial intelligence tools and are intended as prompts only.
• Ottawa Podcasts makes no representations regarding the accuracy, suitability, or legal compliance of the answers provided by the Client in response to these prompts.
• The Client is solely responsible for the factual accuracy and legality of the statements they make on camera.

• Cancellations: Cancellations made less than 24 hours before the scheduled session may be subject to a cancellation fee or forfeiture of the deposit.
• Rescheduling: We allow rescheduling based on studio availability, provided notice is given within the timeframe specified at the time of booking.

• Storage Period: Ottawa Podcasts will store (i) raw footage/audio (if retained) and (ii) final delivered files for a period of thirty (30) days following delivery (the "Storage Period").
• Client Backup Responsibility: Upon delivery, the Client is solely responsible for promptly downloading, exporting (if applicable), and backing up all delivered content. Ottawa Podcasts is not responsible for any loss of data after delivery due to the Client’s failure to download or maintain backups.
• Deletion / No Retrieval Obligation After Storage Period: After the Storage Period, Ottawa Podcasts may delete or overwrite raw footage and/or final files in the ordinary course of business, and the Company has no obligation to store, retrieve, restore, or re-deliver any files. After the Storage Period, Ottawa Podcasts is not responsible for data loss or retrieval requests, whether due to deletion, corruption, storage failure, or any other cause.

To the maximum extent permitted by law, Ottawa Podcasts shall not be liable for any indirect, incidental, special, or consequential damages, including loss of profits, revenue, or data, arising out of or in connection with the services provided, even if advised of the possibility of such damages. Our total liability for any claim shall not exceed the amount paid by the Client for the specific session giving rise to the claim.

The Client agrees to indemnify and hold harmless Ottawa Podcasts and its employees from any claims, damages, or legal fees resulting from the content produced during their session, including but not limited to claims of defamation, copyright infringement, or violation of privacy rights.

This Agreement shall be governed by and construed in accordance with the laws of the Province of Ontario and the federal laws of Canada applicable therein. Any disputes shall be resolved in the courts of Ottawa, Ontario.

By proceeding with a booking at Ottawa Podcasts, you acknowledge that you have read, understood, and agreed to these Terms and Conditions.